When handling sensitive information, it is essential to share your files in a secure manner. Make sure you only share the data with those who require it. This will lower the chance that a large portion of your data falls into the incorrect hands in the event of a breach. Make sure that you have devices that block any unauthorised modifications to files. There are programs that secure files when you and someone else are working together on an Excel spreadsheet, for example, which protects against accidental or malicious modifications and also ensures that the numbers remain exact.
Affixing a watermark on your files is an excellent idea. It adds an extra layer of security, and lets you track who uses your files. You can also add an expiration date to download links, and then remove access after a set period. This will keep hackers out or even employees who have no authority from keeping personal data for longer than they are required to keep it according to the company’s policies. When you no longer require a file, you should create an instruction manual to guide your staff on how to overwrite it numerous times (like shredding the file using digital technology and degaussing) to ensure it’s not possible to be revived in the future.
The sensitive information on your devices, whether student data, research data or carefully designed spreadsheets or other documents, is extremely valuable. One mistake and your sensitive data could be thrown out to anyone to take advantage of, causing financial damages or damage to your reputation.
Leave a Reply